Personal Assistant (Maternity Cover)

The Opportunity – Personal Assistant (Maternity Cover)

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About the Role:

The role of PA is at the very heart of our organisation. If you are looking for a role where two days will be the same, this isn’t it! What we can promise is a warm welcome into the JCB family and the chance to work for a Global brand where your role will truly make a difference. 

What does this role involve day to day?

• Providing a professional, efficient, and proactive PA service to the Group Purchasing Director, alongside functional administration for the Group Purchasing team.

• Answering incoming calls; taking messages and re-directing calls 

• Producing a range of professional documents including letters/emails and presentations

• Organising meetings and events 

• Managing the collation of weekly and monthly reporting

• Understanding and applying policies and procedures consistently and fairly, using judgement & knowledge to support the Group Purchasing Director and the wider Group Purchasing department

• Actively seeking ways to improve and enhance processes whilst ensuring existing process compliance

• Ensure that all filing, both paper and electronic, complies with GDPR data protection guidelines

• Acting as a central point for the department, collating, quality checking and distribution of confidential reports and data

• Organising of local, national, and overseas travel

• Help the coordination of activities of the team in the UK and around the World

This will be suited to you if

• You have proven experience of working in a fast-paced environment, and ideally within an organisation that operates globally

• You’re experienced in managing complex worldwide travel for multiple stakeholders.

• You’re committed to providing good customer service with a drive for continuous improvement

• You’re able to manage multiple commitments, stakeholders, and priorities at any given time

• You’re a data driven individual who's experienced working with systems and Microsoft Applications to generate reports, capture data and produce Management Information

• You’re professional and confident with great written and spoken skills.

• You’re a leader of compliance, with high attention to detail ensuring the accuracy of information and processes are maintained at all times

• You’re highly organised with the ability to manage a varied programme of work, and manage others’ expectations

• You’re able to be agile in a demanding workplace

• Your teamwork is fundamental to all aspects of this role. You will be an enthusiastic, flexible, and proactive individual with strong inter-personal skills, capable of applying policies and processes to professional operational standards

What happens next?

Ordinarily, our Resourcing Team reviews and shortlists CVs. If shortlisted, you’ll speak to one of our Recruiters to discuss the role further. Our interview process usually consists of an initial teams interview followed by an in-person interview. We’ll keep in touch throughout the process but if you have any questions, please get in touch at recruitment@jcb.com 

What’s in it for you?

This is your chance to join a company that values expertise not only in rewards but also in real employee care. At JCB you don’t just get a competitive salary, 33 days’ holiday and access to our company pension—you can also use our onsite gym, in-house doctor and dentist. We have an ULEV car scheme available for our employees too. Then there’s the JCB Rewards Hub, which gives you discounts with high street retailers. Feel like biking to work? There’s our Cycle to Work Scheme.

We value diversity and welcome applications from candidates from all backgrounds.

We’re committed to ensuring our recruitment process is fair and inclusive. If you face any accessibility challenges with your online application and require additional support, you have the option of speaking to a member of our Recruitment Team who can support you to complete an application in an alternative format. If you would benefit from this support, please email recruitment@jcb.com, and a member of the team will be in touch.

Recruitment Agencies: JCB does not accept any speculative approaches to present candidates for advertised vacancies.