Events Administrative Assistant

The Opportunity – Events Administrative Assistant

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About the role:

We’re looking for a highly organised and proactive and Events Administrative Assistant to join our dynamic Worldwide Events Team at JCB. This is a fantastic opportunity to play a key role in supporting the delivery of JCB’s global event calendar. The ideal candidate will thrive in a fast-paced environment, is detail-orientated, and have a genuine interest in events and team collaboration.

You’ll be part of a collaborative team that brings the JCB brand to life through seamless event execution, ensuring every detail is handled with precision and professionalism.

What does this role involve day to day?

·       Provide day-to-day administrative support to the Events team and wider department.

·       Assist with scheduling meetings, preparing agendas, taking minutes and following up on actions.

·       Manage calendars and coordinate appointments for team members and external stakeholders.

·       Support event logistics, bookings, arranging travel and accommodation and liaising with vendors.

·       Maintain and update databases and records.

·       Help prepare and distribute event materials (e.g. name badges, itineraries, signage).

·       Process invoices using Ariba.

·       Assist in on-site event support when needed.

·       Ensure event supplies and inventory are tracked and replenished as necessary.

·       Handle general office administration tasks to ensure smooth day-to-day operations.

·       Answering phone calls and greeting guests at JCB’s VIP Visitor Centre – acting as the face of JCB.

This will be suited to you if…

·       You have previous experience in an administrative or coordinator role (experience in events would be beneficial).

·       You’re IT literate, with proficiency in Microsoft Office.

·       You are able to multitask and work under pressure.

·       You’re flexible to occasionally support the team on evenings and weekends.

·       You’re highly organised, with excellent time management and attention to detail.

·       You’re confident communicating with people at all levels, from suppliers to senior stakeholders.

·       You thrive in a team environment but can also take ownership of tasks and work independently.

·       You’re flexible, proactive, and ready to adapt to the changing needs of a global business.

·       You have experience in Kinetics and Ariba (this would be beneficial).

·       You have knowledge of budgeting and finance (this would be beneficial).

·       You have an interest or background in events, marketing or hospitality.

What happens next?

Ordinarily, our Resourcing Team reviews and shortlists CVs. If shortlisted, you’ll speak to one of our Recruiters to discuss the role further. Our interview process usually consists of an initial team’s interview followed by an in-person interview. We’ll keep in touch throughout the process but if you have any questions, please get in touch at recruitment@jcb.com 

What’s in it for you?

This is your chance to join a company that values expertise not only in rewards but also in real employee care. At JCB you don’t just get a competitive salary, 33 days’ holiday and access to our company pension—you can also use our onsite gym, in-house doctor, dentist and visiting optician. We have an ULEV car scheme available for our employees too. Then there’s the JCB Rewards Hub, which gives you discounts with high street retailers. Feel like biking to work? There’s our Cycle to Work Scheme.

We value diversity and welcome applications from candidates from all backgrounds.

We’re committed to ensuring our recruitment process is fair and inclusive. If you face any accessibility challenges with your online application and require additional support, you have the option of speaking to a member of our Recruitment Team who can support you to complete an application in an alternative format. If you would benefit from this support, please email recruitment@jcb.com, and a member of the team will be in touch.

Recruitment Agencies: JCB does not accept any speculative approaches to present candidates for advertised vacancies.